Policies
HOLDING THE ROOM
If you would like to place a hold on the room, use our conact us page or let us know during your showing. To place a hold on the room provide your name and phone number. A hold is good for up to 72 hours. If you have not contacted us to book within 72 hours, the hold is released.
ROOM REGULATIONS
- Decorations - Painter's tape or sticky tack may be used to affix decorations to ceiling, walls, doors, columns or windows. (Absolutely NO tacks, nails or staples.)
- Maximum Capacity - Banquet / Cocktail Seating 240, Theatre Seating 300.
- Alcohol - May only be provided by exclusive caterer. No outside alcoholic beverages. Alcohol is prohibited outside the Rainier Room (i.e. lobby, balcony, bathrooms, hallways, stairs, outside building).
- Smoking is prohibited inside the Truitt Building. Smoking is allowed on the balcony of the Rainier Room and outside the Truitt Building.
- Special equipment / decorations must be pre-approved by the Event Coordinator.
- Rice, birdseed, confetti, dance wax, etc. are prohibited inside / outside the Truitt Building.
- Flammable materials - In compliance with the City Fire Code, the use of candles or any type of open flames is restrictive. (See Event Coordinator for exceptions.) Flammable materials will be approved through the Contractor with the Event Coordinator.
- Any stains on the carpet, not removed by customer will be a cleaning fee of $100 minimum.
BOOKING DETAILS
- To reserve a date, applicant must provide current ID, credit card number, sign Rainier Room agreement and pay a deposit, ($100 weekday, $250 weekend). The deposit will be refunded after the event if there is no damage to the building and no additional fees are incurred. If no credit card is on file 30 days before event, an additional $350 deposit is required.
- Site Contact must check out with Room Attendant at the end of the event. Any clean up or repairs requiring Rainier Room Staff will be charged to the above credit card at $100 per hour per employee or cost of repair. Customer is responsible for bussing of tables. If tables are not clear of garbage / decorations, clean up fee will be charged.
- Garbage cans and liners are provided.
- Room rental times include setup and cleanup time. CUSTOMER MUST SCHEDULE ALL DELIVERIES AND VENDORS DURING ROOM RENTAL TIMES. Any time used exceeding rental time will be charged to the above credit card at $150 per hour.
- Tables, chairs and basic linens are included with room rental. Layouts are provided for your assistance. Layout Request must be submitted 14 days before event. If no layout is provided, a default layout will be used.
- Other equipment and special linens may be available for rental through Event Coordinator. Payment in full is to be received 30 days prior to the event date.
PAYMENT METHODS
- Check: Make payable to The Lehnertz Family LLC.
- Credit Card: Visa or Mastercard (Charge will appear as The Lehnertz Family LLC)
Cancellations result in forfeiture of the holding deposit.
Cancellation made within 30 days of the event date result in the customer being 100% responsible for the room rate.
CLEANUP REQUIREMENTS
- Remove anything you brought in to the room including boxes, bags, etc.
- Remove all garbage from facility created by your party. (Dumpster is provided outside.
- Wipe off counters and surfaces.
- Clear floor of food and garbage (vacuum is provided.)